Contract and agreement management
Centralised management of contracts with manufacturers, retail chains and logistics operators – a single source of the system’s financial and operational parameters.
Centralised contract data repository
The contract management module enables the administration and monitoring of all contracts entered into with participants in the deposit scheme – manufacturers, retail chains and logistics operators. Each contract contains financial, operational and quality parameters, which are used in subsequent processes within the system.
Thanks to the centralisation of contract data, all modules of the platform use the same, up-to-date information, which eliminates discrepancies and the need to manage contract records manually.
Features
Key features of the module
Contracts with manufacturers
- Central register of manufacturers and importers.
- Deposit rates, producer charges and handling fees.
- Reporting conditions automatically applied in settlements.
Contracts with retail chains
- Contract management for networks and individual collection points.
- Parameters for handling fees, clearing fees and deposit vouchers.
- Consolidation of terms and settlements for multiple collection points.
Contracts with logistics operators
- Rates and billing terms for transport services.
- Service areas assigned by postcode.
- Quality standards and access to data in accordance with the operator’s role.
Versioning of contracts and addenda
- A complete history of changes to each contract.
- The effective dates of successive versions and addenda.
- Automatic application of the relevant terms and conditions for a given billing period.
Monitoring of the terms of cooperation
- Monitoring of timeliness and operational compliance.
- Ongoing analysis of quality indicators.
- Alerts and calculation of adjustments in the event of deviations from the terms of the contract.
CRM integration
- A shared history of interactions with each participant in the system.
- Automatic transfer of parameters for accounting and operational processes.
- A single set of data for sales, operations and finance teams.
The process
How does it work?
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Introduction to the contract
The contract management team enters an agreement with a manufacturer, retail chain or logistics operator, complete with all the relevant parameters (rates, deadlines, areas of operation)
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Parameter propagation
The system assigns contract parameters to a participant and propagates them to all related modules
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Calculation of charges
The billing module automatically applies contract rates when calculating charges, deposits and handling fees
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Version control
Each addendum and amendment is recorded as a new version with an effective date within the relevant settlement period
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Quality monitoring
The system monitors performance indicators and generates alerts in the event of deviations from the terms of the contract
Benefits
Key benefits
A single data source for the entire system
All contract parameters are stored in one place and used by all modules.
Process automation
The system automatically uses contract data in its processes – without the need to manually assign rates or terms and conditions. This reduces processing time and minimises errors.
Full control over changes and versions
Each contract has a history of changes and versions, which are assigned to the relevant billing periods. This ensures full compliance and auditability.
Better management of partner relationships
Access to contract, quality and billing data in a single view enables more effective management of collaboration.
Case Study
Our implementations
Kaucja.pl has placed its trust in us
The &UP® DRS platform has been selected by Kaucja.pl – Krajowy System Kaucyjny S.A. – as the foundation for the digital management of the deposit-refund scheme in Poland, which was launched on 1 October 2025.
Kaucja.pl was established by leading beverage manufacturers in Poland – Coca-Cola HBC, Colian, Maspex Group, Nałęczów Zdrój, Nestlé Polska, Oshee, PepsiCo Polska, Red Bull, Van Pur, Zbyszko Company and Żywiec Zdrój.
Deposit scheme
A solution for deposit-based systems
Logistics, billing and participant support integrated into a single system. No need to integrate with external transport or financial platforms.
POS terminals
RVM machines
Counting Centre
Panel
&UP® DRS
Deposit vouchers
Meeting points
Settlements
Logistics
Fraud prevention
Transactions
Manufacturer Data
Bags and transport
EAN database for packaging
App for hauliers
An app for collection points
Consumer app
BI reporting
Regulator
POS terminals
RVM machines
Counting Centre
Manufacturer
Logistics operator
ERP system
Products