Register of charges and settlements

Fees & Settlements Register

Automatic settlement of accounts for all participants in the deposit scheme – manufacturers, retail chains and logistics operators – with ERP integration.

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Automation of financial flows

The settlement module is responsible for handling all financial flows within the deposit-refund system – between manufacturers, collection points and logistics operators. Operational data is automatically converted into settlements, accounting documents and financial statements.

The system eliminates the need for manual data processing and enables very large volumes of transactions to be handled quickly and consistently.

Settlements with manufacturers

Calculation of deposits and producer levies.
Settlements based on reported volumes.
Automatic application of rates specified in contracts.

Settlement of collection points

Calculation of deposits payable to retail chains.
Settlement of handling fees based on actual transactions.
Consolidation of data for retail chains with multiple return points.

Accounting documents

Automatic generation of invoices and credit notes.
Fully numbered settlement statements.
Payment deadlines and posting dates in accordance with accounting requirements.

Detailed settlement history

Linking financial values to an EAN code.
Identification of the bag and the collection point.
The option to switch from a collective invoice to a single transaction.

Financial integrations

Two-way data exchange with ERP systems.
Integration with Oracle Financials and Microsoft Dynamics.
Connection to banking systems handling security deposit transfers.
Automatic synchronisation of documents and accounting data.

Accounting by material category

Separate billing for plastic, metal and glass.
Independent rates and parameters for each fraction.
Compliance with regulatory requirements.

The process

How does it work?

Retrieving operational data

The system collects data from the manufacturer’s portal, return points, logistics and the counting centre.
Calculation of charges

The module applies the rates specified in the contracts and calculates deposits, producer fees, handling fees and clearing fees.
Document generation

Based on the calculated values, the system generates invoices, credit notes and detailed settlement statements.
Synchronisation with ERP

Financial data and documents are transferred to participants’ ERP systems, such as Oracle Financials and Microsoft Dynamics.
Disclosure of accounts and audit

Participants receive documents containing details of the transactions via their portals. Each settlement can be traced from an individual transaction to a summary document.